ISASA Vacancies Internships – Office Secretary

Job Description:

The purpose of AISJ is to provide exceptional educational experiences in a diverse and nurturing environment in order to inspire learning and build our better world. We cultivate an inclusive community of learners so that we empower global citizens to fulfil their future purpose.

Job Responsibilities:

• Work with the facilities department to compile and oversee maintenance requests and work orders
• Follow up to ensure that all agreed actions from meetings are completed
• Generate all official school records
• Perform all private/confidential secretarial filing and reception work for the Pretoria School Office
• Answer questions from and act as a liaison between the Pretoria Principal, Counselor, and other employees, students and parents
• Compose routine correspondence
• Handle general office email
• Establish and maintain effective working relationships with all AISJ employees and contribute to a general team well-being
• Support the preparation, correlation, and monitoring of requisitions and signatures for procurement and purchases
• Assist with organizing various school functions and events
• Communicate and relay information clearly and concisely, both orally and in writing, to the Pretoria Principal, and other staff members
• Input information into and monitor the PowerSchool database, including student schedules, teacher schedules, and attendance
• Research, compile and prepare administrative and clerical reports, presentations and documents using MS Word, PowerPoint and / or Excel and the Google Suite

Job Requirements:

• An understanding of the need to maintain confidentiality and act with integrity
• Excellent problem-solving skills and a flexible, growth-oriented mindset
• Strong interpersonal and communication skills
• The ability to collaborate with and motivate others
• The ability to independently identify and initiate tasks that need to be done.
• The ability to work collaboratively
• Strong organizational skills

Qualification & Experience:

• Experience using a school database like PowerSchool
• Executive Secretarial Diploma will be advantageous
• Minimum of 3 years of secretarial experience, preferably in a school
• Secretarial Diploma or any Admin qualification
• Skills using Microsoft Word 7, Excel, PowerPoint the Google Suite and other programs

Job Details:

Company: Independent Schools Association of Southern Africa – ISASA

Vacancy Type: Full Time

Job Functions: N/A

Job Location: Pretoria, Gauteng, SA

Application Deadline: N/A

Apply Here

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